Unit and Event Resources

Unit Resources

BSA Brand Center

The BSA Brand Center is your go-to source for images, videos, and ready-made promotional materials to use when promoting Scouting and Scouting events. When creating flyers, patches, or social media content, submit your drafts to your Staff Advisor before publishing them to ensure consistent, on-brand messaging.

Visit the BSA Brand Center

Troop Leader Resources

Everything a unit leader needs in one place. From advancement programs to recommended troop activities, you'll find the tools to run a strong, successful unit.

Access Troop Leader Resources

Event Resources

Thank you for serving as an event chair for the Garden State Council! Planning a great event takes a team, a timeline, and a clear process. Follow these steps to set your event up for success:

Questions?
Contact the Council Program Director at 690program@scouting.org.

STEP ONE:

Event Approval

Start by meeting with your Council Staff Advisor to define the goals, theme, date, location, and scope of your event. Your Staff Advisor will guide you through every detail from the start.

STEP TWO:

Budget & Timeline

Use the Budget Workbook to map out what to buy, when to order it, and what to charge participants. Your Staff Advisor will submit your event to Marketing for online registration and promotion. Purchase Order forms are available at Council. If your event is at a Council camp, contact the camp's Ranger one week prior to review your needs.

Download Budget Workbook

STEP THREE:

Build Your Team

Recruit volunteers and specialists to cover every task area and spread out the load. Consult the Guide to Safe Scouting as applicable. Your Staff Advisor can help you make the right connections.

STEP FOUR:

Promote & Hold Your Event

Share your registration link and amplify any marketing published by Council. Encourage volunteers to promote through their own social channels too. During the event, stay available to address anything unexpected. Use the Council's event registration system to streamline check-in and record all attendees, including walk-ins and volunteers.

STEP FIVE:

Wrap-Up Report

Within three weeks of your event, hold a wrap-up review with your Staff Advisor and as many committee members as possible. Use the Activity Review Form, close out your budget and online registration, compile all documents in a binder or shared folder, and thank your volunteers.

Email Communications Guidelines

Email is one of the most important tools we have for reaching our Scouting community. To protect our members' personal data and maintain consistent communication standards, please follow these guidelines.

All email communications should come from official BSA or Garden State Council accounts.
Emails should be relevant to BSA and Garden State Council programs, updates, and activities.
Use approved systems whenever possible to avoid sending messages from personal email accounts.
Recipient email addresses should always be masked from other recipients.

Three Eagle Scouts in uniform posing together in front of a Garden State Council backdrop.

Event Coordinators

Use the email tool within the Council's event registration system to
communicate updates and details to participants. If you need assistance accessing the system, send your content to your Staff Advisor.

District-Level Committee Volunteers

Send your message and information to your District Executive, who can distribute it following the guidelines above. Volunteers with access to my.scouting.org, Scoutbook+, or other official systems may use those tools directly.